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As of July 1, 2024, the Department of Education established new regulations regarding the release of official transcripts when a student has a financial hold at the college.�� The new regulations require colleges to release transcripts for all enrollment periods that the student received federal financial aid. ��An institution may only withhold the portion of a student’s transcript for enrollment periods with an unpaid balance or during which no federal aid was received, rather than the entire transcript. This regulation does not apply to students that did not receive federal financial aid.

Institutions are permitted to provide students with partial official transcripts that do not include credits for payment period (also known as a “partial-transcript hold”) in which a student did not receive Title IV, HEA funds or where institutional charges are not paid.

It is ������Ƶ’s mission to assist learners manage payment period financial obligations by providing robust financial aid assistance, payment plan opportunities, transparency, and frequent communications. These, and a desire to assist with payment plans for past due balances, are at the root of the college’s response to Financial Responsibility.

A review of a student’s account when financial holds exist will take place within the Business Office and the Financial Aid Office.�� Students will be notified by the Enrollment Services Office if a complete or partial transcript will be released when transcript requests are submitted.

Make sure you have a Social Security Number (SSN) on file with ������Ƶ. If you do not already have a SSN on file a hold will be placed on your account preventing you from obtaining a transcript.�� Email the Enrollment Services Office at enrollmentservices@bartonccc.edu for your options in providing a social security number to ������Ƶ.

Students that have a hold on their transcript for an invalid social security number are required to submit the following documents for verification:

• Valid and current Driver's License
• Social Security Card

Both documents will need to show the same first name and last name of the student to update the records at ������Ƶ. Transcripts��will not process without the submission of the valid documents.

Students can submit the documents:

• In person
• Email to enrollmentservices@bartonccc.edu
• Fax to 620-786-1175

Unofficial transcripts are available online through your����for those students that have no outstanding financial obligations on their accounts. Enrollment Services may provide an unofficial transcript to students that are currently enrolled in ������Ƶ classes. If a student is no longer enrolled in ������Ƶ classes, and a financial obligation exists, unofficial transcripts will not be provided to the student. Advisors and coaches may access unofficial transcripts for purposes of advising, but will not provide the unofficial transcripts to students or third parties outside the institution.

Access to the ������Ƶ Portal is no longer available to students after two years after their last enrollment period.�� If you no longer have access to the ������Ƶ Portal, Contact the Enrollment Services Office at enrollmentservices@bartonccc.edu.

Send transcripts to the following address:

������Ƶ County Campus
Attn: Enrollment Services
245 NE 30 Rd.
Great Bend, KS 67530

Contact the Enrollment Services Office at enrollmentservices@bartonccc.edu for questions.

Official high school and college transcripts must be mailed directly from the granting institution or sent by an electronic transcript service��to ������Ƶ��or, hand delivered in a sealed envelope. The hand delivered transcript must be placed in the school letterhead envelope with the Registrar’s signature or school stamp imprinted on the sealed back flap. Opening the envelope will render that transcript invalid. (No exceptions)

������Ƶ will accept both emailed or��faxed official high school transcripts directly from the high school.�� The receipt of official foreign high school transcripts from foreign high schools may be considered upon review.��

Students who wish to apply prior college coursework toward a degree at ������Ƶ should��submit an official transcript��to the Office of Enrollment Services. In addition, certain students (selective admission applicants, athletes, international students, and select Financial Aid recipients) may be required to provide all official transcripts to the Enrollment Services Office. Those departments will notify you if transcripts are required. Transfer credit entered on any student's ������Ƶ academic history cannot be removed.

Students seeking a degree from ������Ƶ should meet with their academic advisor prior to sending any post-secondary transcripts to ������Ƶ.

Foreign transcripts must be translated to English.�� For any questions regarding the receipt of foreign transcripts contact the ������Ƶ Registrar.