ºìÐÓÊÓƵ School Certifying Officials (SCO) needs assistance to ensure the most accurate and timely information is sent to the Dept. of Veterans Affairs-on the student'sÌýbehalf.Ìý The following student responsibilitiesÌý are required of each VA student using benefits for courses taken at ºìÐÓÊÓƵ.
Benefit Decision:ÌýIt is the responsibility of the student to decide on which benefit is most appropriate for him/her based on individual circumstances.Ìý Our SCO's cannot make the decision for the student.Ìý Please visit theÌýÌýfor assistance.
Certificate of Eligibility:ÌýStudents must submit a copy of the Certificate of Eligibility to their VA School Certifying Official to be certified for courses.Ìý
Approved Courses:ÌýStudents must enroll for courses that are required for the elected degree program.Ìý The Dept. of Veterans Affairs only pays benefits for courses that are needed for the degree program, and that have not been previously or successfully completed.
*Remedial/Developmental Classes cannot be certified to the VAÌýif they are taken 100% on-line.Ìý(remedial/developmental courses consist of MATH 1809, MATH 1821,ÌýENGL 1121, ENGL 1122, ENGL 1194, and READ 1109)
Federal Financial Aid: If you are using federal aid or have used it previously, please make sure you contact the Financial Aid office for any questions or concerns. Please note that the rate of pursuit may be different for financial aid and VA. For example, 6 hours may be considered full-time for VA purposes, but may only be considered part-time for federal financial aid. It is the student’s responsibility to inform the SCO if they are using financial aid.
Change in Degree:ÌýIn order to change a degree program, please send an email to your assigned SCO stating which degree you are changing from, and what degree you are now interested in pursuing. This information will be kept in your file.
Enrollment Changes:ÌýFederal law requires students to report any change of enrollment status that might affect their education benefits.Ìý It is the student's responsibility to notify their assigned certifying official of any change in status-IMMEDIATELY!Ìý This includes adding/changing or withdrawing from a course.ÌýChanges should be reported promptly to avoid delay in payments or possible over payments.
Third Party:ÌýIf your third-party sponsor (military, employer, governmental agency, etc.) fails to pay ºìÐÓÊÓƵ, you assume responsibility for paying the amount the sponsor originally promised to pay on your behalf.
Submission of Transcripts:ÌýStudents have within the first 6 weeks of application to submit official transcripts from previously attended colleges & universities to ºìÐÓÊÓƵ.ÌýOfficial high school or GED transcripts are required at the time you apply for graduation.
*Students using federal financial aid have different transcript requirements.Ìý Please visit theÌýÌýfor more information.
Mailing address for Fort Riley & Fort Leavenworth:
ºìÐÓÊÓƵ
ATTEN: Advisement Coordinator
PO Box 2463
Fort Riley, KSÌý 66442
Mailing address for Great Bend:
ºìÐÓÊÓƵ
Office of Enrollment Services
245 NE 30 Rd
Great Bend, KSÌý 67530
Students using CH 31 Vocational Rehabilitation benefits are required to submit a ºìÐÓÊÓƵ unofficial transcript to theirÌýVA counselor at the end of each semester.ÌýUnofficial transcripts are available through yourÌý.
VA Payments:ÌýQuestions concerning VA payments must be addressed with the Dept. of Veterans Affairs.ÌýSCO's cannot access payment information, as they are school representatives and not employees of the Dept. of Veterans Affairs. Please visit yourÌýÌýfor assistance.
Record Changes:ÌýIt is the student's responsibility to submit a change of address in theirÌýÌýand to also notify the assigned certifying official.ÌýAll correspondence from ºìÐÓÊÓƵ is mailed to the address listed in the student'sÌý.
Enrollment Certification Request Form:ÌýEvery student wishing to use their benefits to pay for classes are required to submit theÌýEnrollment Certification Request formÌýeach time. No Exceptions!
Part Time vs. Full Time Status:ÌýThe Dept. of Veteran Affairs determines the rate of pursuit by the number of credits and days/weeks of the semester/session/term/cycle.ÌýStudents can typically be considered a full-time VA student based on the following criteria (subject to change):
Six, eight or nine week session= six credits hours is consideredÌýfull timeÌýfor VA purposes.
*Students taking only on-line courses will receive 1/2 of the national BAH rate at the E-5 level.
*Students must take at least one on-campus course during the same time frame as the on-line course to receive the BAH rate for theÌýarea in which you are assigned to a SCO (Fort Riley or Great Bend).
17 week on-line session= 12 credit hours to be full time
Great Bend Students - 17 week on-campus courses= 12 credit hours to be full time
Disclaimer:ÌýInformation is subject to change at any time, and without prior notice. For questions, contact your assigned certifying official. See the areaÌýContact UsÌýfor contact information of your assigned School Certifying Official.